ࡱ> 463 bjbjVV 4$<<++++G+[[[[[JJJLJJJJJ[[jjjJ[[jJjj[~.+Z0,jJJjJJJJJjJJJJJJJJJJJJJJJJ : ACERA Discussion Topics Discussion Topic #1: How could NARA reduce reliance on human processing? One of the goals of ERA is allowing NARAs electronic records archiving program to scale up as needed to keep up with the dramatic growth in the number and type of electronic records being created by the White House and federal agencies. Scalable storage is not the only thing necessary to achieve this goal: we also need to create an entire suite of records lifecycle processes that can be conducted en masse, and/or performed automatically or in a more streamlined manner to avoid creating processing bottlenecks. Since NARA has a limited staff, and since humans can only look at one record at a time without assistance, we believe we need to systematically decrease the number of human steps in all our processes in order to achieve a fully scalable archive for electronic records. We have provided below a number of places where NARA processes are currently dependent on humans. What ideas do you have about ways we could automate or eliminate some of these steps? Do you know of other organizations that are solving these problems in creative ways? Monitoring the records schedule to find records due to come to the archives Selecting and packaging electronic records for transfer Verification by NARA archivists that the transfer contains the records described in the records schedule and transfer request. Review and redaction of records that might contain privacy information or other information exempt from FOIA. Currently, NARA estimates that 70% of unstructured electronic records such as e-mail or other office suite products need to be reviewed before release because of the possibility of protected information in them. Preparation of electronic records for release through Online Public Access, especially when the records are database files or other specialized record types that may require extensive documentation for a researcher to use. Discussion Topic #2: How could records be archived at rest to avoid the requirement to transfer big data from agencies to NARA? Just as we need for all of NARAs processes to scale up to handle much greater numbers and volumes of records in the future, we also have challenges related to the basic infrastructure for managing massive transfers of data. For example, NARA received over 300 TB of 2010 Census data from the Census Bureau. The way we arranged this transfer was for the Census to give us the storage devices theyd been using to store the data (since Census business is so cyclical, they wouldnt be needing it themselves anymore) and they packed the equipment on a truck. While this situation was unusual, its just a preview of things to come. (We know that NASA has over a petabyte of space shuttle records being prepared for transfer.) We want to think creatively about alternative models for an electronic archive that would alleviate some of these problems. For example, perhaps eventually all federal agencies could share a records storage space in the cloud where records would reside from the point of creation with metadata that identify the series and disposition instructions that apply. When it is time for the permanent records to be accessioned into the ˹ֳ, we could simply flip a metadata element to show that the records were becoming part of the archival collection. Are there other models or solutions that would address this problem? What practical steps would we have to take to move toward a model or solution like these? What else would change if we were able to change the model? Discussion Topic #3: Possibilities of Challenges and Contests In the spirit of open government and increasing citizen engagement, Federal agencies are starting to use contests and challenges to solve problems by tapping into the talents and energy of people who arent government employees or contractors. See background reading for more information. What challenges that ERA is facing might be appropriate for this kind of approach? 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