GRS ID,Record Title,Classification (General),Legal Citation,Disposition,Retention (Years),Retention Type,Event Type (General),Longer Retention Authorized?,Deviations Allowed?,Disposition Authority,Superseded by,Last Updated,Comments,,,,,,,,,,,,,,
GRS 1.1.001,Financial management and reporting administrative records,Financial Management,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0013-0001,,6/2023,6/2023: Corrected GRS ID.,,,,,,,,,,,,,,
GRS 1.1.010,"Financial transaction records related to procuring goods and services, paying bills, collecting debts, and accounting - Official record held in the office of record",Financial Management,28 U.S. Code 2401(a),Temporary,6,Event_Age,Final action ,Yes,Yes,DAA-GRS-2013-0003-0001,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.011,"Financial transaction records related to procuring goods and services, paying bills, collecting debts, and accounting - All other copies (Copies used for administrative or reference purposes)",Financial Management,28 U.S. Code 2401(a),Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2013-0003-0002,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.012,Bids and proposals neither solicited nor accepted,Financial Management,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2016-0001-0001 ,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.020,"Records supporting compilation of agency financial statements and related audit, and all records of all other reports",Financial Management,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0003-0011,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.030,"Property, plant and equipment (PP&E) and other asset accounting",Financial Management,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0003-0004,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.040,"Cost accounting for stores, inventory, and materials",Financial Management,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2013-0003-0012,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.050,Construction contractors’ payroll files,Financial Management,,Temporary,3,Event_Age,Final action ,Yes,Yes,DAA-GRS-2013-0003-0003,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.060,Contract appeals case files,Financial Management,,Temporary,1,Event_Age,Final action ,Yes,Yes,DAA-GRS-2016-0001-0003,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.070,Vendor and bidder information - Records of suspensions and debarments for violation of the Drug-Free Workplace Act,Financial Management,,Temporary,5,Event_Age,Final action ,Yes,Yes,DAA-GRS-2016-0001-0004,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.071,Vendor and bidder information - Records of all other suspensions and debarments and all approved vendors and bidders,Financial Management,,Temporary,3,Event_Age,Final action ,Yes,Yes,"DAA-GRS-2016-0001-0005 
",,12/2021,,,,,,,,,,,,,,,
GRS 1.1.080,Administrative claims by or against the United States,Financial Management,"31 CFR 900-904, 28 U.S.C. 2401, 28 U.S.C. 2415(a), 
31 U.S.C. 3716(c), 31 U.S.C. 3716(e)",Temporary,7,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0005-0001,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.090,Government purchase card and travel credit card application and approval records,Financial Management,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0003-0001,,12/2021,,,,,,,,,,,,,,,
GRS 1.1.100,Small and Disadvantaged Business Utilization records,Financial Management,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2018-0003-0002,,12/2021,,,,,,,,,,,,,,,
GRS 1.2.010,Grant and cooperative agreement program management records. ,Grants & Cooperative Agreement Management,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0008-0007 ,,12/2021,,,,,,,,,,,,,,,
GRS 1.2.020,Grant and cooperative agreement case files - Successful applications,Grants & Cooperative Agreement Management,"31 U.S.C. 3731(b), False Claims Act",Temporary,10,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0008-0001,,12/2021,,,,,,,,,,,,,,,
GRS 1.2.021,Grant and cooperative agreement case files - Unsuccessful applications,Grants & Cooperative Agreement Management,"31 U.S.C. 3731(b), False Claims Act",Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0008-0006,,12/2021,,,,,,,,,,,,,,,
GRS 1.2.022,Grant and cooperative agreement case files - All other copies,Grants & Cooperative Agreement Management,"31 U.S.C. 3731(b), False Claims Act",Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2013-0008-0002 ,,12/2021,,,,,,,,,,,,,,,
GRS 1.2.030,Final grant and cooperative agreement products or deliverables,Grants & Cooperative Agreement Management,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2013-0008-0003,,12/2021,,,,,,,,,,,,,,,
GRS 1.3.010,"Budget formulation, estimates, justification, and submission records, fiscal year 2017 and forward",Budgeting,,Temporary,6,Event_Age,End of FY,Yes,Yes,DAA-GRS-2015-0006-0001,,12/2021,,,,,,,,,,,,,,,
GRS 1.3.020,Budget execution records,Budgeting,,Temporary,6,Event_Age,End of FY,Yes,Yes,DAA-GRS-2015-0006-0002,,12/2021,,,,,,,,,,,,,,,
GRS 1.3.030,Budget reports - Full fiscal-year reports,Budgeting,,Temporary,5,Creation_Age,,Yes,Yes,DAA-GRS-2015-0006-0003,,12/2021,,,,,,,,,,,,,,,
GRS 1.3.031,Budget reports - All other reports,Budgeting,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2015-0006-0004,,12/2021,,,,,,,,,,,,,,,
GRS 1.3.040,"Budget preparation background records - Records held in office responsible for preparing
agency's budget proposal to the White House",Budgeting,,Temporary,2,Event_Age,End of FY,Yes,Yes,DAA-GRS-2015-0006-0005,,12/2021,,,,,,,,,,,,,,,
GRS 1.3.041,Budget preparation background records - Records held at all other offices,Budgeting,,Temporary,2,Creation_Age,,Yes,Yes,DAA-GRS-2015-0006-0006,,12/2021,,,,,,,,,,,,,,,
GRS 1.3.050,Budget administration records,Budgeting,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2015-0006-0007,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.010,Classification standards,Employee Acquisition,,Temporary,2,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2014-0002-0001,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.020,Position descriptions - Official record copy of position description,Employee Acquisition,,Temporary,2,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2014-0002-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.022,Position descriptions - All other related records. ,Employee Acquisition,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0002-0003,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.030,Position reviews and classification appeals,Employee Acquisition,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0002-0004,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.040,Certificates of classification,Employee Acquisition,,Temporary,2,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2014-0002-0005,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.050,Job vacancy case files - Records of onetime competitive and Senior Executive Service announcements/selections,Employee Acquisition,5 CFR 335.103,Temporary,2,Event_Age,Final action,No,Yes,DAA-GRS-2017-0011-0001,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.051,Job vacancy case files - Records of standing register competitive files for multiple positions filled over a period of time,Employee Acquisition,5 CFR 335.103,Temporary,2,Event_Age,Final action,No,Yes,DAA-GRS-2017-0011-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.060,Job application packages,Employee Acquisition,,Temporary,1,Creation_Age,,No,Yes,DAA-GRS-2014-0002-0011,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.070,Case files on lost or exposed job test materials,Employee Acquisition,,Temporary,5,Event_Age,Final action,No,Yes,DAA-GRS-2014-0002-0012,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.080,Requests for non-competitive personnel action,Employee Acquisition,,Temporary,1,Event_Age,Final action,No,Yes,DAA-GRS-2014-0002-0013,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.090,Interview records,Employee Acquisition,"5 CFR 335.103, 5 CFR 300.104",Temporary,2,Event_Age,Final action,No,Yes,DAA-GRS-2014-0002-0008,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.100,Political appointment (Schedule C) records - Records (except ethics pledges and waivers) related to appointees,Employee Acquisition,"5 CFR 213.3101, 3102, 3201, 3202, 3301, 3302, 3401, 3402",Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0002-0014,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.102,Political appointment (Schedule C) records - Records related to non-appointees,Employee Acquisition,"5 CFR 213.3101, 3102, 3201, 3202, 3301, 3302, 3401, 3402",Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0002-0015,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.110,"Excepted service appointment records - Case files that document appointing individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities as defined in 5 CFR 213.3102(u)",Employee Acquisition,"5 CFR 213.3101, 3102, 3201, 3202, 3301, 3302, 3401, 3402",Temporary,5,Event_Age,Final action,No,Yes,DAA-GRS-2014-0002-0018,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.111,Excepted service appointment records -  Case files related to all other appointees,Employee Acquisition,"5 CFR 213.3101, 3102, 3201, 3202, 3301, 3302, 3401, 3402",Temporary,2,Event_Age,Final action,No,Yes,DAA-GRS-2014-0002-0019,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.120,Special hiring authority program records,Employee Acquisition,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0002-0016,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.130,Records related to individual employees hired under special temporary authority,Employee Acquisition,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0002-0017,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.142,Pre-appointment files - Records appropriate for inclusion in OPF - Records concerning prospective employees who do not enter on duty,Employee Acquisition,,Temporary,1,Event_Age,Final action,No,Yes,DAA-GRS-2014-0002-0009,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.143,Pre-appointment files - Copies of records included in Job vacancy case file (items 050 or 051),Employee Acquisition,,Temporary,0,Event_Age,Final action,No,Yes,DAA-GRS-2014-0002-0010,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.150,Records of delegation of authority for examination and certification,Employee Acquisition,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0002-0021,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.160,Delegated authority audits,Employee Acquisition,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2014-0002-0022,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.170,Adverse impact files - Records revealing no adverse impact,Employee Acquisition,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2018-0008-0001 ,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.171,Adverse impact files - Records revealing an adverse impact,Employee Acquisition,29 CFR 1607.15A(2)(b),Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0008-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.1.180,Recruitment records,Employee Acquisition,,Temporary,1,Creation_Age,,Yes,Yes,DAA-GRS-2018-0008-0003 ,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.010,Employee management administrative records,Employee Management,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2017-0007-0001,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.020,Workforce and succession planning records,Employee Management,,Temporary,3,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2017-0007-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.030,Employee incentive award records,Employee Management,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2023-0002-0001,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 2.2.040,Official Personnel Folder (OPF)/electronic OPF (eOPF) - Long-term records,Employee Management,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0007-0004,,01/2023,Only OPM and NPRC take disposal actions on these records. Agencies use an OPM system that houses the records and should not need to implement this disposition authority themselves.,,,,,,,,,,,,,,
GRS 2.2.041,Official Personnel Folder (OPF)/electronic OPF (eOPF) - Short-term records,Employee Management,,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2017-0007-0005,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.050,Notifications of personnel actions,Employee Management,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2017-0007-0006,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.060,Employment eligibility verification records,Employee Management,,Temporary,3,Event_Age,Final action,No,Yes,DAA-GRS-2017-0007-0007,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.070,Employee performance file system records - Acceptable performance appraisals of non-senior executive service employees,Employee Management, 5 CFR Part 293.404,Temporary,4,Creation_Age,,Yes,Yes,DAA-GRS-2017-0007-0008,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.071,Employee performance file system records - Unacceptable performance appraisals of non-senior executive service employees,Employee Management,"5 U.S.C. section 4303(d), 5 CFR Part 293.404",Temporary,0,Event_Age,Final action,No,No,DAA-GRS-2017-0007-0009,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.072,Employee performance file system records -  Records of senior executive service employees,Employee Management,5 CFR Part 293.404,Temporary,5,Creation_Age,,Yes,Yes,DAA-GRS-2017-0007-0010,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.073,"Employee performance file system records - Performance records superseded through an administrative, judicial, or quasi-judicial procedure",Employee Management,5 CFR Part 293.404,Temporary,0,Event_Age,Superseded or obsolete,No,No,DAA-GRS-2017-0007-0011,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.080,Supervisors' personnel files,Employee Management,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2017-0007-0012,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.2.090,Records related to official passports - Application records,Employee Management,,Temporary,3,Event_Age,Submission,Yes,Yes,DAA-GRS-2023-0002-0002,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 2.2.091,Records related to official passports - Official passport registers,Employee Management,,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2017-0007-0014,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.100,Volunteer service program administrative records,Employee Management,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2017-0007-0015,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.110,Volunteer service case files - Case files on volunteers,Employee Management,,Temporary,4,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0007-0016,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.111,Volunteer service case files - Case files on individuals whose applications were rejected or withdrawn,Employee Management,,Temporary,1,Creation_Age,,No,Yes,DAA-GRS-2017-0007-0017,,12/2021,,,,,,,,,,,,,,,
GRS 2.2.120,Skill set records,Employee Management,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2017-0007-0018,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.010,Employee relations programs’ administrative records,Employee Relations,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2022-0001-0001,,01/2023,01/2023 Revision: Disposition authority changed. See published schedule for more information.,,,,,,,,,,,,,,
GRS 2.3.020,Reasonable or religious accommodation case files,Employee Relations,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2022-0001-0002,,01/2023,01/2023 Revision: Disposition authority changed. See published schedule for more information.,,,,,,,,,,,,,,
GRS 2.3.030,Dislocated worker program case files,Employee Relations,,Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0003,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.040,Telework/alternate worksite agreements,Employee Relations,,Temporary,0,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2023-0003-0001,,05/2024,5/2024: Revised title and to make machine-implementable.,,,,,,,,,,,,,,
GRS 2.3.050,Harassment complaint case files,Employee Relations,,Temporary,7,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0005,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.060,"Administrative grievance, disciplinary, performance-based, and adverse action case files",Employee Relations,,Temporary,4-7,Event_Age,Final action,No,Yes,DAA-GRS-2018-0002-0006,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.070,Alternative Dispute Resolution (ADR) case files - Informal process,Employee Relations,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0007,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.071,Alternative Dispute Resolution (ADR) case files - Formal process,Employee Relations,,Temporary,7,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0008,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.080,Merit Systems Protection Board (MSPB) case files,Employee Relations,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0009,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.090,Labor arbitration (negotiated grievance procedure) case records,Employee Relations,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0010,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.100,Federal Labor Relations Authority (FLRA) case files,Employee Relations,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0011,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.110,EEO discrimination complaint case files - Informal process,Employee Relations,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0012,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.111,EEO discrimination complaint case files - Formal process,Employee Relations,,Temporary,7,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0013,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.120,Records documenting contractor compliance with EEO regulations,Employee Relations,,Temporary,7,Creation_Age,,Yes,Yes,DAA-GRS-2018-0002-0014,,12/2021,,,,,,,,,,,,,,,
GRS 2.3.130,Labor management relations agreement negotiation records,Employee Relations,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2018-0002-0015,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.010,"Records used to calculate payroll, arrange paycheck deposit, and change previously issued paychecks",Employee Compensation and Benefits,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2019-0004-0001,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.020,Tax withholding and adjustment documents,Employee Compensation and Benefits,"IRS Publication 15 (2015), (Circular E), Employer's Tax Guide, section on Recordkeeping",Temporary,4,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2016-0015-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.030,Time and attendance records,Employee Compensation and Benefits,29 CFR 516.5a,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2019-0004-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.035,Phased-retirement employees' overtime documentation,Employee Compensation and Benefits,"5 CFR 831.1715, section 4",Temporary,6,Creation_Age,,Yes,Yes,DAA-GRS-2018-0001-0001,,03/2022,,,,,,,,,,,,,,,
GRS 2.4.040,Agency payroll record for each pay period,Employee Compensation and Benefits,5 U.S.C. 8466,Temporary,56,Creation_Age,,No,Yes,DAA-GRS-2016-0015-0004,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.050,Wage and tax statements,Employee Compensation and Benefits,"Form W-3, Purpose of Form section
IRS Publication 15 (2014), (Circular E), Employer's Tax Guide, section on Recordkeeping (copies of returns filed and confirmation numbers)",Temporary,4,Creation_Age,,Yes,Yes,DAA-GRS-2016-0015-0005,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.060,"Payroll program administrative records - Administrative correspondence between agency and payroll processor, and system reports used for agency workload and or personnel management purposes",Employee Compensation and Benefits,,Temporary,2,Creation_Age,,Yes,Yes,DAA-GRS-2016-0015-0006,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.061,Payroll program administrative records - Payroll system reports providing fiscal information on agency payroll,Employee Compensation and Benefits,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2023-0004-0001,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 2.4.070,Donated leave program administrative records ,Employee Compensation and Benefits,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0015-0008,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.071,Donated leave program individual case files,Employee Compensation and Benefits,,Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0015-0009,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.080,Wage survey files,Employee Compensation and Benefits,,Temporary,7,Event_Age,Survey completion,Yes,Yes,DAA-GRS-2023-0004-0002,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 2.4.090,Incentive package records,Employee Compensation and Benefits,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0015-0011,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.100,Workers' Compensation (personnel injury compensation) records - Records of agencies that forward case file material to DOL for retention in DOL's master OWCP records,Employee Compensation and Benefits,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2016-0015-0012,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.4.101,Workers' Compensation (personnel injury compensation) records - Records of agencies that do not forward case file material to DOL for retention in DOL's master OWCP records,Employee Compensation and Benefits,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2016-0015-0013,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.4.111,Requests for health benefits under spouse equity - Denied applications,Employee Compensation and Benefits,,Temporary,1,Event_Age,Final action,No,Yes,DAA-GRS-2016-0015-0014,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.120,Child care subsidy program administrative records,Employee Compensation and Benefits,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0015-0015,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.121,Child care subsidy program individual case files,Employee Compensation and Benefits,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0015-0016,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.130,Transportation subsidy program administrative records,Employee Compensation and Benefits,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0015-0017,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.131,Transportation subsidy program individual case files,Employee Compensation and Benefits,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0015-0018,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.140,Family Medical Leave Act program administrative records,Employee Compensation and Benefits,29 CFR 825.500,Temporary,3,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2016-0015-0019,,12/2021,,,,,,,,,,,,,,,
GRS 2.4.141,Family Medical Leave Act program individual case files,Employee Compensation and Benefits,29 CFR 825.500,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0015-0020,,12/2021,,,,,,,,,,,,,,,
GRS 2.5.010,Separation program management records - Records not specific to an agency separation initiative,Employee Separation,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2014-0004-0001,,12/2021,,,,,,,,,,,,,,,
GRS 2.5.011,"Separation program management records - Records specific to an agency separation initiative such as reduction-in-force, voluntary early retirement, voluntary separation, and similar programs",Employee Separation,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0004-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.5.020,Individual employee separation case files,Employee Separation,,Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0004-0003,,12/2021,,,,,,,,,,,,,,,
GRS 2.5.030,Records documenting capture of institutional and specialized knowledge,Employee Separation,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2014-0004-0004,,12/2021,,,,,,,,,,,,,,,
GRS 2.5.050,Phased retirement administrative records,Employee Separation,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0007-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.5.051,Phased retirement individual case files,Employee Separation,,Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0007-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.6.010,Non-mission employee training program records,Employee Training,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0014-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.6.020,Ethics training records,Employee Training,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0014-0002,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.6.030,Individual employee training records,Employee Training,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0014-0003,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.6.040,Senior Executive Service Candidate Development Program (SESCDP) - Program records,Employee Training,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2016-0014-0004,,12/2021,,,,,,,,,,,,,,,
GRS 2.6.041,Senior Executive Service Candidate Development Program (SESCDP) - Case records on SESCDP participants,Employee Training,,Temporary,1,Event_Age,Certification or separation from program,Yes,Yes,DAA-GRS-2023-0005-0001,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 2.7.010,Clinic scheduling records,Employee Health & Safety,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2017-0010-0001,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.020,Occupational injury and illness program records,Employee Health & Safety,"29 CFR Part 1904.33, 29 CFR Part 1960.69",Temporary,6,Creation_Age,,Yes,Yes,DAA-GRS-2017-0010-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.030,Occupational health and safety training records,Employee Health & Safety,29 CFR Part 1910.120 App E(9),Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0010-0003,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.7.040,Workplace environmental monitoring and exposure records - OSHA-regulated substance monitoring and exposure records,Employee Health & Safety,"29 CFR Part 1910.1020(d)(1)(ii), 29 CFR Part 1910.1020(d)(1)(iii)",Temporary,30,Creation_Age,,Yes,Yes,DAA-GRS-2017-0010-0004,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.041,Workplace environmental monitoring and exposure records - Occupational noise monitoring and exposure records,Employee Health & Safety,29 CFR Part 1910.95(m)(3)(i),Temporary,2,Creation_Age,,Yes,Yes,DAA-GRS-2017-0010-0005,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.042,"Workplace environmental monitoring and exposure records - Lead (Pb), Coke Oven emissions, Dibromochloropropane (DBCP), Acrylonitrile, and Inorganic Arsenic monitoring and exposure records",Employee Health & Safety,29 CFR Part 1910.1045 App A(vi)(C),Temporary,40,Creation_Age,,Yes,Yes,DAA-GRS-2017-0010-0006,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.043,Workplace environmental monitoring and exposure records - Background data,Employee Health & Safety,29 CFR Part 1910.1020(d)(1)(ii)(A),Temporary,1,Creation_Age,,Yes,Yes,DAA-GRS-2017-0010-0007,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.050,Safety Data Sheets (SDS),Employee Health & Safety,29 CFR Part 1910.1020(d)(1)(ii)(B),Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2017-0010-0008,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.060,Occupational individual medical case files - Long-term records,Employee Health & Safety,"5 CFR Part 293.511(b), 29 CFR 1910.1020(d)(1)(i), 29 CFR Part 1910.95(m)(3)(ii)",Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2017-0010-0009,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.7.061,Occupational individual medical case files - Short-term records,Employee Health & Safety,,Temporary,1,Event_Age,Final action,No,Yes,DAA-GRS-2017-0010-0010,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.062,Occupational individual medical case files - Individual employee health case files created prior to establishment of the Employee Medical File system in 1986,Employee Health & Safety,,Temporary,60,Event_Age,Final action,No,Yes,DAA-GRS-2017-0010-0011,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.063,Vaccination attestations and proof of vaccination records - Federal Employees and contractors,Employee Health & Safety,,Temporary,3,Creation_Age,,No,Yes,DAA-GRS-2021-0003-0001,,03/2022,,,,,,,,,,,,,,,
GRS 2.7.064,Vaccination attestations and proof of vaccination records - Visitors,Employee Health & Safety,,Temporary,30d,Creation_Age,,No,Yes,DAA-GRS-2021-0003-0002,,03/2022,,,,,,,,,,,,,,,
GRS 2.7.065,Symptom screening and testing records - Federal Employees,Employee Health & Safety,,Temporary,1,Creation_Age,,No,Yes,DAA-GRS-2021-0003-0003,,03/2022,,,,,,,,,,,,,,,
GRS 2.7.066,Symptom screening and testing records - Contractors and visitors,Employee Health & Safety,,Temporary,30d,Creation_Age,,No,Yes,DAA-GRS-2021-0003-0004,,03/2022,,,,,,,,,,,,,,,
GRS 2.7.070,Non-occupational individual medical case files,Employee Health & Safety,"American Health Information Management Association (AHIMA) Recommended Retention
Standards [Appendix D from the 2011 update], 31 U.S.C. 3731(b), False Claims Act",Temporary,10,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0010-0012,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.080,Non-occupational health and wellness program records,Employee Health & Safety,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0010-0013,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.090,Employee Assistance Program (EAP) counseling records - Records related to employee performance or conduct,Employee Health & Safety,,Temporary,0,Event_Age,Final action,No,Yes,DAA-GRS-2017-0010-0014,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.091,Employee Assistance Program (EAP) counseling records - Records not related to performance or conduct,Employee Health & Safety,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0010-0015,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.7.100,"Employee drug test plans, procedures, and scheduling records",Employee Health & Safety,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2017-0010-0016,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.7.110,Employee drug test acknowledgment of notice forms,Employee Health & Safety,,Temporary,0,Event_Age,Final action,No,Yes,DAA-GRS-2017-0010-0017,,12/2021,,,,,,,,,,,,,,,
GRS 2.7.120,Employee drug testing specimen records,Employee Health & Safety,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2017-0010-0018,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.7.130,Employee drug test results - Positive results,Employee Health & Safety,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2017-0010-0019,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.7.131,Employee drug test results - Negative results,Employee Health & Safety,,Temporary,3,Creation_Age,,No,Yes,DAA-GRS-2017-0010-0020,,12/2021,,,,,,,,,,,,,,,
GRS 2.8.010,General ethics program records,Employee Ethics,,Temporary,6,Event_Age,Final action,Yes,Yes,"DAA-GRS-2016-0006-0001 
",,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.020,Referrals and notifications of violations of criminal conflict of interest statutes and other potential violations files,Employee Ethics,,Temporary,6,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0005-0002,,12/2021,,,,,,,,,,,,,,,
GRS 2.8.030,Reports of payments accepted from non-Federal sources - Agency reports,Employee Ethics,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0005-0003,,12/2021,,,,,,,,,,,,,,,
GRS 2.8.031,Reports of payments accepted from non-Federal sources - Supporting documentation,Employee Ethics,,Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0005-0004,,12/2021,,,,,,,,,,,,,,,
GRS 2.8.040,Office of Government Ethics program questionnaire records,Employee Ethics,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0005-0005,,12/2021,,,,,,,,,,,,,,,
GRS 2.8.050,Ethics program review records,Employee Ethics,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2014-0005-0006,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.8.060,"Public financial disclosure reports -  Reports for individuals filing in accordance with the Ethics in Government  Act, as amended (5 U.S.C. app.), including the Stop Trading on Congressional Knowledge Act of 2012 (STOCK Act) (Pub. L. 112-105), and not  subsequently confirmed by the U.S. Senate",Employee Ethics,"5 U.S.C. app. section 105, 5 CFR 2634.603",Temporary,1,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0007,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.061,Public financial disclosure reports - All other reports,Employee Ethics,"5 U.S.C. app. section 105, 5 CFR part 2634.603",Temporary,6,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0008,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.062,Public financial disclosure reports - Periodic transaction reports,Employee Ethics,"STOCK Act, Pub. L. 112-105",Temporary,N/A,N/A,N/A,Yes,No,DAA-GRS-2014-0005-0009,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.8.063,Public financial disclosure reports - Requests to inspect or receive copies of executive branch personnel public financial disclosure reports or other covered records (OGE Form 201 or agency equivalent form),Employee Ethics,5 U.S.C. app. section 105(b)(2) ,Temporary,0,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0010,,12/2021,,,,,,,,,,,,,,,
GRS 2.8.070,Confidential financial disclosure reports - Reports for individuals not subsequently confirmed by the U.S. Senate,Employee Ethics,5 CFR 2634.604 ,Temporary,1,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0011,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.071,Confidential financial disclosure reports - All other reports,Employee Ethics,5 CFR 2634.604,Temporary,6,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0012,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.072,Confidential financial disclosure reports - OGE Optional Form 450-A reports,Employee Ethics,"5 CFR 2634.604, 5 CFR 2634.905 ",Temporary,6,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0013,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.080,Alternative or additional financial disclosure reports and related records - Reports for individuals not subsequently confirmed by the U.S. Senate,Employee Ethics,5 U.S.C. app. section 105,Temporary,1,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0014,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.081,Alternative or additional financial disclosure reports and related records - All other reports,Employee Ethics,"5 U.S.C. app. section 105 
",Temporary,6,Event_Age,Final action,No,No,DAA-GRS-2014-0005-0015,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 2.8.090,Financial disclosure supporting documentation,Employee Ethics,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2014-0005-0016,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.8.100,Ethics agreements records - Agreements for employees who do not file financial disclosure reports,Employee Ethics,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2014-0005-0017,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 2.8.101,Ethics agreements records - Agreements for employees who file financial disclosure reports,Employee Ethics,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2014-0005-0018,,12/2021,Note that the disposition instruction includes the caveat that records are not to be destroyed if needed for an active investigation. This should be handled by record freezes/holds.,,,,,,,,,,,,,,
GRS 3.1.001,Technology management administrative records,General Technology Management,,Temporary,5,Creation_Age,,Yes,Yes,DAA-GRS-2016-0013-0002,,12/2021,,,,,,,,,,,,,,,
GRS 3.1.010,Information technology development project records - Infrastructure project records,General Technology Management,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0005-0006,,12/2021,,,,,,,,,,,,,,,
GRS 3.1.011,Information technology development project records - System development records,General Technology Management,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0005-0007,,12/2021,,,,,,,,,,,,,,,
GRS 3.1.012,Information technology development project records - Special purpose computer programs and applications,General Technology Management,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0005-0008,,12/2021,,,,,,,,,,,,,,,
GRS 3.1.020,Information technology operations and maintenance records,General Technology Management,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0005-0004,,12/2021,,,,,,,,,,,,,,,
GRS 3.1.030,Configuration and Change Management Records,General Technology Management,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0005-0005,,12/2021,,,,,,,,,,,,,,,
GRS 3.1.040,Information technology oversight and compliance records,General Technology Management,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0005-0010,,12/2021,,,,,,,,,,,,,,,
GRS 3.1.050,Data administration records - Documentation necessary for preservation of permanent electronic records,General Technology Management,,Permanent,N/A,N/A,N/A,N/A,Yes,DAA-GRS-2013-0005-0002,,6/2023,Transfer to NARA with related records.,,,,,,,,,,,,,,
GRS 3.1.051,Data administration records - All documentation for temporary electronic records and documentation not necessary for preservation of permanent records,General Technology Management,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0005-0003,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.010,Systems and data security records ,Information Systems Security,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2013-0006-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 3.2.020,"Computer security incident handling, reporting and follow-up records",Information Systems Security,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0006-0002,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.030,System access records - Systems not requiring special accountability for access,Information Systems Security,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2013-0006-0003,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.031,System access records - Systems requiring special accountability for access,Information Systems Security,,Temporary,6,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2013-0006-0004,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.035,Cybersecurity logging records - Full packet capture data,Information Systems Security,OMB Memo M-21-31,Temporary,72h,Creation_Age,,Yes,Yes,DAA-GRS-2022-0005-0001,,01/2023,,,,,,,,,,,,,,,
GRS 3.2.036,Cybersecurity logging records - Cybersecurity event logs,Information Systems Security,OMB Memo M-21-31,Temporary,30m,Creation_Age,,Yes,Yes,DAA-GRS-2022-0005-0002,,01/2023,,,,,,,,,,,,,,,
GRS 3.2.040,System backups and tape library records - Incremental backup files,Information Systems Security,,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2013-0006-0005,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.041,System backups and tape library records - Full backup files,Information Systems Security,,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2013-0006-0006,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.050,Backups of master files and databases - File identical to permanent records scheduled for transfer to the ����˹�����ֳ�,Information Systems Security,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0006-0007,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.051,Backups of master files and databases - File identical to temporary records authorized for destruction by a NARA-approved records schedule,Information Systems Security,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0006-0008,,12/2021,,,,,,,,,,,,,,,
GRS 3.2.060,PKI administrative records - FBCA CAs,Information Systems Security,,Temporary,N/A,N/A,N/A,Yes,Yes,"N1-GRS-07-003, item 13a1",,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 3.2.061,PKI administrative records - Other (non-FBCA et al) CAs,Information Systems Security,,Temporary,N/A,N/A,N/A,Yes,Yes,"N1-GRS-07-003, item 13a2",,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 3.2.062, PKI transaction-specific records,Information Systems Security,,Temporary,N/A,N/A,N/A,Yes,Yes,"N1-GRS-07-003, item 13b",,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.1.010,Tracking and control records,Records Management,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2013-0002-0016,,12/2021,,,,,,,,,,,,,,,
GRS 4.1.020,Records management program records,Records Management,,Temporary,6,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0002-0007,,12/2021,,,,,,,,,,,,,,,
GRS 4.1.030,Vital or essential records program records,Records Management,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0002-0008,,12/2021,,,,,,,,,,,,,,,
GRS 4.1.031,Copies of vital records,Records Management,,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2013-0002-0015,,12/2021,,,,,,,,,,,,,,,
GRS 4.1.040,Forms management records,Records Management,,Temporary,3,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2013-0002-0009,,12/2021,,,,,,,,,,,,,,,
GRS 4.1.050,Validation records for digitized temporary records,,,N/A,NA,N/A,N/A,N/A,N/A,N/A ,DAA-GRS-2022-0010-0003,6/2023,,,,,,,,,,,,,,,
GRS 4.2.001,"FOIA, Privacy Act, and classified documents administrative records",Information Access and Protection,,Temporary,3,Creation_Age,,Yes,Yes,"DAA-GRS-2019-0001-0001 
",,12/2021,,,,,,,,,,,,,,,
GRS 4.2.010,General information request files,Information Access and Protection,,N/A,NA,N/A,N/A,N/A,N/A,N/A ,DAA-GRS-2022-0009-0001,6/2023,,,,,,,,,,,,,,,
GRS 4.2.020,Access and disclosure request files,Information Access and Protection,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0002-0001 ,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.2.030,Information access and protection operational records - Records tracking and controlling access to protected information,Information Access and Protection,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2019-0001-0002,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.2.031,Information access and protection operational records - Access control records,Information Access and Protection,,Temporary,0,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2013-0007-0020,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.032,Information access and protection operational records - Records relating to classified or controlled unclassified document containers,Information Access and Protection,,Temporary,90d,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0002-0003 ,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.040,"Records of accounting for and controlling access to records requested under FOIA, PA, and MDR",Information Access and Protection,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2019-0001-0003 ,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.050,Privacy Act accounting of disclosure files,Information Access and Protection,,Temporary,N/A,N/A,N/A,No,Yes,NC1-64-77-1 item 27,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.2.060,Erroneous release records - -Records filed with the record-keeping copy of the erroneously released records,Information Access and Protection,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2015-0002-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.2.061,Erroneous release records - Records filed separately from the record-keeping copy of the released records,Information Access and Protection,,Temporary,6,Creation_Age,,Yes,Yes,DAA-GRS-2015-0002-0002,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.065,Privacy complaint files,Information Access and Protection,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2019-0001-0004,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.070,"Agency reports to the Congress, Department of Justice, or other entities regarding FOIA, MDR, PA, and similar access and disclosure programs",Information Access and Protection,,Temporary,2,Creation_Age,,Yes,Yes,DAA-GRS-2013-0007-0006,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.080,"Legal and regulatory compliance reporting records - Annual reports by agency CIO, Inspector General, or Senior Agency Official for Privacy",Information Access and Protection,OMB M-07-16,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0007-0022,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.081,Legal and regulatory compliance reporting records - All other agency reports and internal reports by individual system owners to the Senior Agency Official for Privacy (SAOP),Information Access and Protection,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0007-0023,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.090,Privacy Act amendment request files,Information Access and Protection,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2013-0007-0007,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.2.100,Automatic and systematic declassification review program records,Information Access and Protection,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2020-0002-0001,,03/2022,,,,,,,,,,,,,,,
GRS 4.2.110,Fundamental classification guidance review files,Information Access and Protection,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2013-0007-0011,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.121,Classified information nondisclosure agreements - Records maintained separately from the individual’s official personnel folder,Information Access and Protection,"ICD 703, Protection of Classified National Intelligence, 32 CFR 2001.80(d)(2)(vii)",Temporary,50,Creation_Age,,No,Yes,DAA-GRS-2015-0002-0003,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.130,Personally identifiable information extracts,Information Access and Protection,,N/A,N/A,N/A,N/A,N/A,N/A,N/A ,DAA-GRS-2022-0009-0001,6/2023,,,,,,,,,,,,,,,
GRS 4.2.140,Personally identifiable information extract logs,Information Access and Protection,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2013-0007-0013,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.150,Privacy Act System of Records Notices (SORNs),Information Access and Protection,,Temporary,2,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2016-0003-0002,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.160,Records analyzing Personally Identifiable Information (PII) - Records of Privacy Threshold Analyses (PTAs) and Initial Privacy Assessments (IPAs),Information Access and Protection,,Temporary,3,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2016-0003-0003,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.161,Records analyzing Personally Identifiable Information (PII) - Records of Privacy Impact Assessments (PIAs),Information Access and Protection,,Temporary,3,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2016-0003-0004,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.170,Computer matching program notices and agreements,Information Access and Protection,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0003-0005 ,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.2.180,Virtual public access library records,Information Access and Protection,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2016-0008-0001,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.190,CUI program implementation records,Information Access and Protection,,Temporary,7,Creation_Age,,Yes,Yes,"DAA-GRS-2019-0001-0005 
",,12/2021,,,,,,,,,,,,,,,
GRS 4.2.191,CUI information sharing agreements,Information Access and Protection,,Temporary,7,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2019-0001-0006,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.192,Records of waivers of CUI requirements,Information Access and Protection,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2019-0001-0007,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.194,Records of requests for decontrol and challenges to CUI designations - Records filed separately from the record-keeping copy of the CUI-marked records,Information Access and Protection,,Temporary,6,Event_Age,Final action,Yes,Yes,DAA-GRS-2019-0001-0008,,12/2021,,,,,,,,,,,,,,,
GRS 4.2.195,Records of CUI misuse,Information Access and Protection,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2019-0001-0009,,12/2021,,,,,,,,,,,,,,,
GRS 4.4.010,Library administrative records,Library & Information Services,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2015-0003-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 4.4.020,Library operations records,Library & Information Services,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2015-0003-0002,,12/2021,,,,,,,,,,,,,,,
GRS 4.4.030,Inter Library-Loan (ILL) requests,Library & Information Services,,Temporary,5,Event_Age,Final action,No,Yes,DAA-GRS-2015-0003-0003,,12/2021,,,,,,,,,,,,,,,
GRS 4.5.010,Source Records,Digitizing ,"44 U.S.C. 3302 and 3312, 36 CFR 1236.36(a), 36 CFR 1236.56 (d),(f) and (g)",Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2022-0010-0001,,6/2023,6/2023: New item,,,,,,,,,,,,,,
GRS 4.5.020,Digitization Project Records - Documentation for digitizing permanent records,Digitizing ,36 CFR 1236.56,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2022-0010-0002,,6/2023,6/2023: New item,,,,,,,,,,,,,,
GRS 4.5.021,Digitization Project Records - Documentation for digitizing temporary records,Digitizing ,36 CFR 1236.34(c),Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2022-0010-0003,,6/2023,6/2023: New item; Destroy with related records.,,,,,,,,,,,,,,
GRS 5.1.010,Administrative records maintained in any agency office,Common Office Records,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2016-0016-0001,,12/2021,,,,,,,,,,,,,,,
GRS 5.1.020,Non-recordkeeping copies of electronic records,Common Office Records,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0016-0002,,12/2021,,,,,,,,,,,,,,,
GRS 5.1.030,Records of non-mission related internal agency committees,Common Office Records,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2016-0016-0003,,12/2021,,,,,,,,,,,,,,,
GRS 5.2.010,Transitory records,General,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2022-0009-0001,,6/2023,,,,,,,,,,,,,,,
GRS 5.2.020,Intermediary records,General ,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2022-0009-0002,,6/2023,,,,,,,,,,,,,,,
GRS 5.3.010,Continuity planning and related emergency planning files,Continuity and Emergency Planning,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0004-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.3.020,Employee emergency contact information,Continuity and Emergency Planning,,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2016-0004-0002,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.010,"Facility, space, vehicle, equipment, stock, and supply administrative and operational records","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0011-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.4.020,Real property ownership records,"Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2023-0006-0001,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 5.4.030,Vehicle and equipment ownership records and operation manuals,"Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2023-0006-0002,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 5.4.040,"Excess personal property, equipment, and vehicle records","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0011-0004,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.050,"Facility design, engineering, and construction records - Draft, preliminary, intermediate, working, and contract negotiation drawings","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,0,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2016-0011-0005,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.051,"Facility design, engineering, and construction records - Final and as-built drawings, plans, and designs; and all other records","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2016-0011-0006,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.060,"Facility design, engineering, and construction operations records","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0011-0007,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.070,"Facility, space, and equipment inspection, maintenance, and service records - Records documenting facility structure and long-term maintenance","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0011-0008,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.071,"Facility, space, and equipment inspection, maintenance, and service records - Records tracking completion of custodial and minor repair work","Facility, Equipment, Vehicle, Property, and Supply ",,N/A,N/A,N/A,N/A,N/A,N/A,N/A ,DAA-GRS-2022-0009-0001,6/2023,,,,,,,,,,,,,,,
GRS 5.4.080,Housing rental and lease records,"Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,3,Event_Age,Final action,No,Yes,DAA-GRS-2016-0011-0010,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.090,"Land vehicle and water vessel inspection, maintenance, and service records","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0011-0011,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.100,"Aircraft inspection, maintenance, and modification records","Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,6,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0011-0013,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.110,Vehicle and heavy equipment operator records,"Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,3,Event_Age,Final action,No,Yes,DAA-GRS-2016-0011-0014,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.120,Aircraft flight operations records,"Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0011-0015,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.130,Aircraft operational support records,"Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,6,Creation_Age,,Yes,Yes,DAA-GRS-2016-0011-0016,,12/2021,,,,,,,,,,,,,,,
GRS 5.4.140,Vehicle and vessel accident and incident records,"Facility, Equipment, Vehicle, Property, and Supply ",,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2016-0011-0017,,12/2021,,,,,,,,,,,,,,,
GRS 5.5.010,"Mail, printing, and telecommunication services administrative and operational records","Mail, Printing, and Telecommunication Service Management",,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0012-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.5.020,"Mail, printing, and telecommunication services control records","Mail, Printing, and Telecommunication Service Management",,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2016-0012-0002,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.5.030,Metered mail records,"Mail, Printing, and Telecommunication Service Management",,Temporary,6,Creation_Age,,Yes,Yes,DAA-GRS-2016-0012-0003,,12/2021,,,,,,,,,,,,,,,
GRS 5.5.040,"Lost, destroyed, or damaged shipment records","Mail, Printing, and Telecommunication Service Management",,Temporary,6,Creation_Age,,Yes,Yes,DAA-GRS-2016-0012-0004,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.010,Security management administrative records,Security Management,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2021-0001-0001,,03/2022,,,,,,,,,,,,,,,
GRS 5.6.020,Key and card access accountability records - Areas requiring highest level security awareness,Security Management,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0006-0002,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.021,Key and card access accountability records - All other facility security areas,Security Management,,Temporary,6m,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0006-0003,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.030,Securtity uniform and equipment tracking records,Security Management,,Temporary,3m,Event_Age,Final action,Yes,Yes,DAA-GRS-2021-0001-0002,,03/2022,,,,,,,,,,,,,,,
GRS 5.6.040,Property pass records,Security Management,,Temporary,3m,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0006-0005,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.050,Misuse or irregularities investigation records,Security Management,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2023-0007-0001,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 5.6.060,Unclaimed personal property records - Records for property valued over $500 ,Security Management,41 CFR 102-41.130 ,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0006-0007,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.061,Unclaimed personal property records - Records for property valued at $500 or less ,Security Management,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0006-0008,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.070,lnteragency Security Committee member records,Security Management,,Temporary,10,Creation_Age,,Yes,Yes,DAA-GRS-2017-0006-0009,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.080,Facility security assessment records - Areas requiring highest level security awareness,Security Management,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0006-0010,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.081,Facility security assessment records - All other facility security areas,Security Management,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0006-0011,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.090,Facility security management operations records,Security Management,,Temporary,30d,Creation_Age,,Yes,Yes,DAA-GRS-2021-0001-0003,,03/2022,,,,,,,,,,,,,,,
GRS 5.6.100,Accident and incident records,Security Management,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2023-0007-0002,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 5.6.110,Visitor processing records - Areas requiring highest level security awareness,Security Management,,Temporary,5,Creation_Age,,Yes,Yes,DAA-GRS-2017-0006-0014,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.111,Visitor processing records - All other facility security areas,Security Management,,Temporary,2,Creation_Age,,Yes,Yes,DAA-GRS-2017-0006-0015,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.120,Personal identification credentials and cards - Application and activation records,Security Management,,Temporary,6,Event_Age,Final action,Yes,Yes,DAA-GRS-2021-0001-0005,,03/2022,,,,,,,,,,,,,,,
GRS 5.6.121,Personal identification credentials and card - Cards,Security Management,,Temporary,0,Event_Age,Final action,No,Yes,DAA-GRS-2017-0006-0017,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.130,Temporary and local facility identification and card access records,Security Management,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2021-0001-0006,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.140,Sensitive Compartmented Information Facility (SCIF) accreditation records,Security Management,,Temporary,0,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0006-0019,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.150,Sensitive Compartmented Information Facility (SCIF) inspection records,Security Management,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0006-0020,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.160,Canine (K-9) service records,Security Management,,Temporary,3,Event_Age,End of service,Yes,Yes,DAA-GRS-2023-0007-0003,,05/2024,5/2024: Revised to make machine-implementable.,,,,,,,,,,,,,,
GRS 5.6.170,Personnel security investigative reports - Personnel suitability and eligibility investigative reports,Security Management,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2017-0006-0022,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.171,Personnel security investigative reports - Reports and records created by agencies conducting investigations under delegated investigative authority,Security Management,,Temporary,N/A,N/A,N/A,No,Yes,DAA-GRS-2017-0006-0023,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.180,Personnel security and access clearance records - Records of people not issued clearances,Security Management,,Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2021-0001-0007,,05/2024,Authority actually updated in 3/2022.,,,,,,,,,,,,,,
GRS 5.6.181,Personnel security and access clearance records - Records of people issued clearances,Security Management,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2021-0001-0008,,05/2024,Authority actually updated in 3/2022.,,,,,,,,,,,,,,
GRS 5.6.190,Index to the personnel security case files,Security Management,,Temporary,0,Event_Age,Superseded or obsolete,N/A,Yes,DAA-GRS-2017-0006-0026,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.200,Information security violations records,Security Management,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0006-0027,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.6.210,Insider threat administrative and operations records,Security Management,,Temporary,7,Creation_Age,,Yes,Yes,DAA-GRS-2017-0006-0028,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.220,Insider threat inquiry records,Security Management,,Temporary,25,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0006-0029,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.230,Insider threat information,Security Management,,Temporary,25,Creation_Age,,Yes,Yes,DAA-GRS-2017-0006-0030,,12/2021,,,,,,,,,,,,,,,
GRS 5.6.240,Insider threat user activity monitoring (UAM) data,Security Management,"CNSSD No. 504, 4 February 2014",Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0006-0031,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 5.7.010,Administrative internal control management records,Administrative Management and Oversight Records,,Temporary,1,Event_Age,Final action,Yes,Yes,DAA-GRS-2020-0001-0001,,03/2022,,,,,,,,,,,,,,,
GRS 5.7.020,"Internal control review, response, and mitigation management records",Administrative Management and Oversight Records,,Temporary,5,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0008-0002,,12/2021,,,,,,,,,,,,,,,
GRS 5.7.030,Administrative directives and notices,Administrative Management and Oversight Records,,Temporary,0,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2017-0008-0003,,12/2021,,,,,,,,,,,,,,,
GRS 5.7.040,Administrative management report requirements records,Administrative Management and Oversight Records,,Temporary,2,Event_Age,Final action,Yes,Yes,DAA-GRS-2020-0001-0002,,03/2022,,,,,,,,,,,,,,,
GRS 5.7.050,Mandatory reports to external Federal entities regarding administrative activities,Administrative Management and Oversight Records,,Temporary,6,Event_Age,Final action,Yes,Yes,DAA-GRS-2020-0001-0003,,03/2022,,,,,,,,,,,,,,,
GRS 5.7.060,Records of allegations and claims that fall under U.S. Office of Special Counsel jurisdiction,Administrative Management and Oversight Records,,Temporary,3,Event_Age,Final action,Yes,Yes,DAA-GRS-2017-0008-0006,,12/2021,,,,,,,,,,,,,,,
GRS 5.7.070,Federal Register notices other than proposed and final rules,Administrative Management and Oversight Records,,Temporary,1,Creation_Age,,Yes,Yes,DAA-GRS-2017-0012-0004,,12/2021,,,,,,,,,,,,,,,
GRS 5.7.080,Agency input into the unified agenda,Administrative Management and Oversight Records,,Temporary,2,Creation_Age,,Yes,Yes,DAA-GRS-2017-0012-0005,,12/2021,,,,,,,,,,,,,,,
GRS 5.8.010,Technical and administrative help desk operational records ,Technical and administrative help desk request records,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0001-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 6.1.010,Email and other electronic messages of Capstone officials,Capstone Email and Electronic Messages,,Permanent,[Variable],Event_Age,[Variable],No,Yes,DAA‐GRS‐2022‐0006‐0001,,01/2023,"Agencies will need to add their cutoff event and the retention period from their approved NA-1005.
01/2023 Revision: Changed item title, classification, and disposition authority. See published schedule for more information.",,,,,,,,,,,,,,
GRS 6.1.011,"Email and other types of electronic
messages of Non‐Capstone officials - All others except those in item 012",Capstone Email and Electronic Messages,,Temporary,7,Creation_Age,,Yes,Yes,DAA‐GRS‐2022‐0006‐0002,,01/2023,"01/2023 Revision: Changed item title, classification, and disposition authority. See published schedule for more information.",,,,,,,,,,,,,,
GRS 6.1.012,"Email and other types of electronic
messages of Non‐Capstone officials - Support and/or administrative positions",Capstone Email and Electronic Messages,,Temporary,3,Creation_Age,,Yes,Yes,DAA‐GRS‐2022‐0006‐0003,,01/2023,"01/2023 Revision: Changed item title, classification, and disposition authority. See published schedule for more information.",,,,,,,,,,,,,,
GRS 6.2.010,Substantive Committee Records (Non-Grant Review Committees) ,Federal Advisory Committees,,Permanent,15,Creation_Age,,No,Yes,DAA-GRS-2015-0001-0001,,12/2021,This instruction is only used for committees that are in existence for over 15 years. Otherwise records are transferred upon termination of the committee.,,,,,,,,,,,,,,
GRS 6.2.020,Substantive Audiovisual Records (Non-Grant Review Committees),Federal Advisory Committees,,Permanent,3,Creation_Age,,No,Yes,DAA-GRS-2015-0001-0002,,12/2021,This instruction is only used for committees that are in existence for over 3 years. Otherwise records are transferred upon termination of the committee.,,,,,,,,,,,,,,
GRS 6.2.030,Grant Review Committee Records,Federal Advisory Committees,,Temporary,0,Event_Age,Final action,No,Yes,DAA-GRS-2015-0001-0003,,12/2021,,,,,,,,,,,,,,,
GRS 6.2.040,Committee Accountability Records,Federal Advisory Committees,,Temporary,6,Creation_Age,,Yes,Yes,DAA-GRS-2015-0001-0004,,12/2021,,,,,,,,,,,,,,,
GRS 6.2.050,Non-substantive Committee Records,Federal Advisory Committees,,Temporary,0,Event_Age,Superseded or obsolete,No,Yes,DAA-GRS-2015-0001-0005,,12/2021,,,,,,,,,,,,,,,
GRS 6.2.060,"Committee Management Records 
",Federal Advisory Committees,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2015-0001-0006,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 6.3.010,Information Technology program and capital investment planning records,Information Technology Records,,Temporary,7,Creation_Age,,Yes,Yes,DAA-GRS-2017-0009-0001,,12/2021,,,,,,,,,,,,,,,
GRS 6.3.020,Enterprise architecture records,Information Technology Records,,Temporary,7,Event_Age,Superseded or obsolete,Yes,Yes,DAA-GRS-2017-0009-0002,,12/2021,,,,,,,,,,,,,,,
GRS 6.4.010,Public affairs-related routine operational records,Public Affairs,,Temporary,3,Creation_Age,,Yes,Yes,DAA-GRS-2016-0005-0001 ,,12/2021,,,,,,,,,,,,,,,
GRS 6.4.020,Public correspondence and communications not requiring formal action,Public Affairs,,Temporary,90d,Creation_Age,,Yes,Yes,DAA-GRS-2016-0005-0002,,12/2021,,,,,,,,,,,,,,,
GRS 6.4.030,Public affairs product production files,Public Affairs,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2016-0005-0003 ,,12/2021,,,,,,,,,,,,,,,
GRS 6.4.040,Routine media relations records,Public Affairs,,Temporary,0,Event_Age,No longer needed,N/A,Yes,DAA-GRS-2016-0005-0004 ,,12/2021,,,,,,,,,,,,,,,
GRS 6.4.050,Routine audiovisual record,Public Affairs,,Temporary,2,Creation_Age,,Yes,Yes,DAA-GRS-2016-0005-0006 ,,12/2021,,,,,,,,,,,,,,,
GRS 6.5.010,Public customer service operations records,Public Customer Service,,Temporary,N/A,N/A,N/A,Yes,Yes,DAA-GRS-2017-0002-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 6.5.020,Customer/client records,Public Customer Service,,Temporary,0,Event_Age,Final action,No,Yes,DAA-GRS-2017-0002-0002,,12/2021,,,,,,,,,,,,,,,
GRS 6.5.030,Public customer service center operational records,Public Customer Service,,Temporary,N/A,N/A,N/A,N/A,Yes,DAA-GRS-2017-0002-0001,,01/2023,This item is not machine-implementable and will be revised.,,,,,,,,,,,,,,
GRS 6.7.010,Special collections required by statute,,,Permanent,N/A,N/A,N/A,N/A,Yes,DAA-GRS-2024-0002-0001,,07/2024,This item is not machine-implementable. The authority is only used in special cases for transfer of records to NARA.,,,,,,,,,,,,,,
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